Sourcing Planning & Savings Tracking

Introduction

Procurement teams often plan tenders in one place and report savings in another. Tender plans live in Excel, sourcing events are set up from scratch in the tendering tool, and savings are entered again afterwards. The result is double entry, inconsistent data and no clear link between what was planned and what was achieved.

ADAPPTool Sourcing brings these steps together in one cloud platform. Each planned tender is captured once in a structured sourcing measure. From there it can be launched in SAP Ariba Sourcing or another tendering tool with pre-filled data, and when the tender is awarded, it becomes one or more savings measures, with the connection between plan, event and saving preserved for later analysis.

Designed for procurement organizations with multiple countries, categories and plants, the platform supports central coordination and local ownership. Countries plan and report within a standardized framework, while regional and group functions get consolidated, comparable data in real time.

Features

STRUCTURED SOURCING PLANNING

Create a sourcing measure for every planned tender, with the same fields used later for savings reporting. Capture timing, volumes, category, potential suppliers and tender type in one place.

LAUNCH TENDERS IN SAP ARIBA SOURCING

Create sourcing events directly from the sourcing measure via API, with fields pre-filled from your plan. The event ID is stored with the measure to link plan, tender and savings.

FROM AWARD TO SAVINGS IN ONE CLICK

When a tender is finalized, create savings measures straight from the sourcing measure. One planned tender can result in several savings measures, and every link stays traceable.

CUSTOMIZABLE SAVINGS TYPES

Define your own savings types and calculation logic. Typical examples are cost reduction, cost avoidance, hard and soft savings, or rebates, but any model your organization uses can be configured. The platform then calculates savings automatically and consistently across all countries and categories.

REUSE WHAT YOU ALREADY HAVE

Copy past sourcing measures, including prices, volumes, suppliers and other key data, to create the next cycle in seconds. Recurring tenders no longer need to be rebuilt from scratch every year: the platform carries over what stays the same, and you only update what has changed. This saves manual re-entry, reduces errors and frees your team to focus on sourcing instead of administration.

SUPPLIER SELECTION FROM SPEND DATA

Select existing suppliers from your own spend data, filtered by country and shown with category and historical spend. New suppliers can be added as free text.

COLLABORATION & AUDIT TRAIL

Send requests to colleagues, for example to upload a document, with automatic email notifications. Every request, upload and change is recorded in the audit trail.

MULTI-LEVEL REVIEW & RELEASE

Countries plan and report, regions and group functions review and consolidate. Only completed and approved measures count towards the results.

EXCEL IMPORT & EXPORT

Mass-upload sourcing plans from Excel and export measures at any time for further analysis.

DASHBOARDS & ANALYTICS

Customizable dashboards show spend, sourcing coverage, planned tenders and savings % by country, category and plant.

SECURE, ROLE-BASED ACCESS

Users only see what they are authorized to see. Roles follow your organizational hierarchy.

AUTOMATIC CURRENCY CONVERSION

Enter values in local or transaction currency and the system converts them using centrally provided exchange rates.

AI-INFUSED ASSISTANCE

The ADAPPTool AI assistant learns from your materials and supports users worldwide, in any language, 24/7.

API CONNECTIVITY

A lightweight API layer connects the platform to your ERP, spend analytics, tendering tools and data warehouse.

ONGOING PARTNERSHIP

We don't just deliver and leave. We maintain and evolve your solution as your business requirements change.

Solution

Why Organizations Choose ADAPPTool Sourcing?

Enter data once

Planning, tendering and savings reporting share the same data, so nothing is typed twice.

Plan-to-saving traceability

See exactly which planned tender led to which savings, and which planned tenders did not deliver.

Better sourcing coverage

Spot gaps early by comparing planned tenders with spend by category, country and plant.

Consistent savings reporting

Standardized calculation logic makes savings comparable across countries and categories.

Transparency at every level

Country, regional and group stakeholders see progress and results in real time.

Governance alignment

Defined roles, review steps and a full audit trail support internal compliance and audit requirements.

Fits your tool landscape

Integrates with SAP Ariba and your existing systems without a heavy enterprise rollout.